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Tracking time on Jira issues

We assume that you are already familiar creating issues in Jira. If not, please refer to the Jira documentation.

In order to be able to track time on Jira issues and sub-tasks, you have to start the progress. However, you won't even be able to see these issues in your category chooser within the time tracking module in AgilePlan, if their progress' is not started yet.

As described in Time Tracking Usage you will see the following dialog to choose issues tracking time on.

Note that the 4x1 JIRA hierarchy (project - version - issue - subtask) is transferred into a 2x2 hierarchy (project | version - issue | subtask) to simplify the selection of the category you want to book on.

All time stamps will be transmitted to JIRA so the remaining estimation will be updated automatically. Also the worklogs which are made in the Time Tracking area are listed there, including time stamps and comments.

After resolving an issue, you will not be able anymore to track time on it or even edit already booked entries.
In the time tracking overview these issues are grayed out.


As demonstrated so far, only the current assignee of a Jira Ticket is able to book times on the ticket. However we invented a Jira custom field - attendees - in order to let some co-workers in, to do teamwork. Our philosophy is to keep with the single assignee who should be responsible for the tickets overall estimation and his small working group.

As described in Configuration Proposal - Issue Fields you have to create a custom field in Jira. After adding the attendee field you are able to assign attendees to issues.

All attendees assigned to an issue within Jira are able to see the issue in the category chooser and are able to book time on it.

Enable Jira project version for time tracking

The AgilePlan category hierarchy of Jira projects, versions, issues and sub-tasks can also be setup with metadata as described in Managing Work Breakdown structure - Project setup (Metadata). So when creating a new project version in Jira, you maybe want to setup it with metadata before someone can book time on tasks in this version. To be able to do so, the project version must be activated manually in AgilePlan category hierarchy.

Reestimating Jira issues out of AgilePlan

You can estimate time on every issue. For example you can estimate that the work on your issue takes four hours. Sometimes this estimated time doesn´t suffice and you have to book more than four hours on the issue. In this case a dialog will appear when you open your time tracking with this information. If you want to know further details about this issue just click on the link and you will be redirected to jira immediately.

Click the "Estimation"-Button on the left side of the time tracking display if you want to make a new time calculation for your tasks. A new dialog will appear where you can enter your new estimations. These estimations will also be modified in Jira. The time you see in the input fields is the remaining time you have to accomplish the issue.

Note that when using the weekly based time tracking interface, the current remaining estimation for categories transmitted from Jira is also shown in the rightmost column.

Zero estimation report

For reporting and/or controlling purposes there is also a special overview for categories with exceeded estimation. In this report the path to the Jira task (project|version|issue|sub-task) and the name of the responsible employee is shown. To see this report a user needs the respective role.

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